At a Glance
- Tasks: Support senior leadership with personal logistics, scheduling, and errands in a dynamic environment.
- Company: Join AIMA, a 100% Indigenous-owned consulting firm making a difference in First Nations communities.
- Benefits: Competitive pay, flexible hours, and the chance to work on meaningful projects.
- Other info: Local travel required; perfect for those who thrive in fast-paced settings.
- Why this job: Be part of a team that values confidentiality and supports Indigenous-led initiatives.
- Qualifications: Strong organizational skills, discretion, and ability to manage multiple priorities.
The predicted salary is between 63000 - 77000 $ per year.
Location: Winnipeg, Manitoba (On-Site with Regular Travel)
Employment Type: Full-Time
Reports To: Senior Leadership – AIMA (Catherine Li)
Compensation: Based on experience and qualifications
Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards
About AIMA
Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives.
This role operates within a high-trust, confidential, and multi-entity environment.
Position Summary
The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities. This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment.
Scope of Role
- Acts on direct instruction from senior leadership
- Works collaboratively with the Executive Assistant and designated support personnel
- Supports family, personal, logistical, and executive coordination needs
- Handles highly sensitive and confidential information with professionalism
- Supports execution of priorities but does not make independent operational decisions
Key Responsibilities
Executive Coordination & Communication
- Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities
- Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated
- Escalate scheduling conflicts, urgent matters, or changes in priorities promptly
- Provide updates regarding completed tasks, outstanding items, and issues requiring attention
- Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization
Personal & Household Coordination
- Coordinate appointments, schedules, and personal commitments
- Assist with household organization and logistical planning
- Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements
- Assist with time-sensitive personal tasks and errands
- Support planning and preparation for travel, events, and personal commitments
Family & Child Support
- Assist with family scheduling and activity coordination
- Support transportation and logistics related to children's activities, appointments, and commitments
- Coordinate communication related to family schedules and commitments
Logistics, Errands & Operational Support
- Complete time-sensitive errands and logistical tasks as assigned
- Coordinate deliveries, purchases, returns, supplies, and equipment
- Support vehicle-related logistics, including pickups and drop-offs
- Assist with travel arrangements, accommodations, and itineraries
- Provide support during travel periods, special events, and assigned activities as required
Confidential & Sensitive Information Handling
- Handle confidential personal, family, business, financial, governance, and operational information
- Maintain strict confidentiality and privacy at all times
- Ensure documents, records, and communications are handled securely
- Exercise professional judgment in all interactions
Qualifications & Experience
- Demonstrated reliability, punctuality, and professionalism
- Strong organizational and time-management skills
- Ability to manage multiple priorities in a fast-paced environment
- High level of discretion, judgment, and integrity
- Strong written and verbal communication skills
- Valid driver's license and access to a reliable vehicle
- Ability to adapt to changing schedules and operational priorities
Work Conditions
- Primarily daytime hours, with flexibility based on operational and travel needs
- Combination of office work, travel, errands, and off-site coordination
- Local travel throughout Winnipeg required
Mandatory Conditions of Employment
- Satisfactory Criminal Record Check
- Child Abuse Registry Check
- Valid driver's license and reliable vehicle
- Ability to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational matters
- Ability to work collaboratively with the Executive Assistant and other designated support personnel
- Signing of Confidentiality & Non-Disclosure Agreement
- Compliance with all company policies and procedures
A criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation.
Employment Equity Statement
AIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.
Personal Assistant in Winnipeg employer: Accurate Indigenous Managers & Advisors
AIMA is an exceptional employer located in Winnipeg, Manitoba, dedicated to supporting First Nations communities and Indigenous-led organizations. With a strong commitment to equity, diversity, and inclusion, AIMA fosters a collaborative work culture that values professional growth and offers unique opportunities for personal and community engagement. Employees benefit from a supportive environment that prioritizes confidentiality and trust, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
Accurate Indigenous Managers & Advisors Recruitment Team
