Senior Subcontracts Administrator in Toronto

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing to our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

The Senior Subcontracts Administrator is responsible for the administration, coordination, and commercial management of subcontracts supporting linewide delivery activities for the Eglinton Crosstown West Extension (ECWE). Working within a complex, progressive design-build environment, the Senior Subcontracts Administrator provides senior-level subcontract administration support across multiple linewide workstreams and interfaces, ensuring subcontracts are administered in accordance with contractual requirements, project procedures, commercial objectives, and applicable governance requirements.

This includes supporting subcontract formation, change management, correspondence, payment administration, claims management, close-out, and maintaining accurate commercial records.

Job Description

• Subcontract Administration: Lead the day-to-day administration of assigned linewide subcontracts from award through final completion and close-out. Review and interpret subcontract terms and conditions to ensure contractual obligations, deliverables, notices, and commercial requirements are properly understood and administered. Maintain comprehensive subcontract files, registers, correspondence logs, and commercial records. Monitor subcontractor compliance with contractual requirements, including insurance, bonding, reporting, deliverables, milestones, and other obligations.
• Commercial & Contractual Management: Support the administration of complex subcontracts involving major infrastructure, rail, systems, construction, and linewide scopes. Identify contractual risks, obligations, and potential commercial issues and elevate them to the appropriate project and commercial leadership.
• Change Management: Lead or support the administration of subcontract changes, variations, change orders, and amendments. Review and coordinate supporting documentation for proposed changes, including scope descriptions, cost submissions, schedules, and technical information.
• Payment Administration: Coordinate the review and processing of subcontractor progress payment applications. Verify that payment submissions are supported by appropriate documentation and align with contractual requirements and verified progress.
• Claims & Dispute Management: Support the identification, assessment, and administration of subcontractor claims, notices, and potential disputes. Maintain accurate records of claim-related correspondence, supporting documentation, and key contractual events.
• Procurement & Subcontract Formation: Support the procurement and award process for assigned subcontract packages. Coordinate with procurement and technical teams during tendering, bid evaluation, clarifications, and negotiations.
• Stakeholder & Interface Coordination: Work closely with Linewide Construction, Systems, Design, Quality, Project Controls, and Procurement teams to support effective subcontract delivery.
• Reporting & Project Controls: Maintain and report on subcontract status, commitments, changes, payments, claims, and key commercial risks.
• Subcontract Close-Out: Lead or support commercial and administrative close-out of assigned subcontracts. Ensure final changes, claims, payment obligations, warranties, releases, and close-out requirements are addressed.

Required Skills and Competencies:

• Bachelor's degree or diploma in Business Administration, Construction Management, Engineering, Quantity Surveying, Commerce, or a related discipline.
• Minimum 8–10 years of progressive experience in subcontract administration, contract administration, commercial management, or procurement within major construction or infrastructure projects.
• Strong experience with change management, progress payments, contractual correspondence, claims, and subcontract close-out.
• Excellent negotiation and stakeholder management skills.
• Strong analytical and problem-solving capabilities.
• Excellent written and verbal communication skills, including preparation of formal contractual correspondence.
• High level of attention to detail and accuracy.
• Ability to manage multiple subcontract packages and competing priorities in a fast-paced project environment.
• Proficiency with Microsoft Office, particularly Excel and Word.

This role offers an annual base salary in the anticipated range of $110,000 – $130,000 CAD, with compensation determined based on experience, qualifications, and internal equity. In addition to base salary, this role includes a total rewards package that supports employee well-being, development, and long-term growth.

ACCIONA is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We believe that our differences strengthen us and that we should reflect the communities we serve in our workforce.