At a Glance
- Tasks: Manage schedules, coordinate meetings, and support budget preparation in a fast-paced environment.
- Company: Join AAA Canada, a leader in industrial engineering and manufacturing.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Embrace diversity and equity in a collaborative workplace.
- Why this job: Make a real impact while supporting senior directors in a dynamic team.
- Qualifications: 10 years of executive administrative experience and bilingual in French and English.
The predicted salary is between 70000 - 75000 $ per year.
Are you looking for a dynamic and stimulating environment where your rigor and organizational skills will make a real difference? We are looking for an experienced Executive Administrative Assistant to support two senior directors within the Operations and Supply Chain team. Working in a fast-paced environment and closely collaborating with the executive assistant, you will play a key role in daily management, administrative organization, and the coordination of strategic department activities.
Location: Montreal (QC)
Work mode: Hybrid (3 to 4 days per week in the office)
Job type: Direct placement / Full-time
Salary scale: $70,000 to $75,000 per year
Required languages: Perfect bilingualism (French and English)
Your responsibilities and contributions
- Agenda and meeting management: Manage complex schedules, plan meetings, and prepare all required materials.
- Purchasing and budget support: Prepare the required documentation for purchase orders in Ariba. Participate in the consolidation and preparation of department budgets as well as special projects.
- Expense accounts and reports: Prepare and consolidate expense reports and other financial or administrative documents (correspondence, memos, reports) according to required formats.
- Personnel onboarding: Coordinate the arrival of new employees (hiring forms, IT equipment ordering, etc.) and keep organizational charts up to date.
- Communications & Correspondence: Draft and review internal and external correspondence in French and English. Ensure liaison, on behalf of the directors, with senior management and external partners.
- Priority management & Logistics: Filter and manage incoming information, answer calls, handle mail, and organize business travel.
Profile sought & Requirements
- Education: D.E.C. in administration, office automation, or a combination of equivalent training and experience.
- Experience: Minimum of 10 years of relevant experience in executive administrative support (ideally with management/director positions).
- Industry: Prior experience in a manufacturing or industrial environment is a major asset.
- Bilingualism: Excellent oral and written communication skills in French and English (mandatory).
- Computer tools: Thorough mastery of the MS Office suite (Word, Excel, PowerPoint), Outlook, and experience with an ERP/Purchasing system (knowledge of Ariba an asset).
- Personal skills: Strong team spirit, dynamism, tact, and excellent interpersonal relationships. Excellent judgment, discretion, and high capacity for evaluation and priority management in a high-volume environment.
Embark on an exciting adventure with AAA Canada, where every application opens the door to new possibilities. AAA subscribes to the principle of employment equity and encourages women, Indigenous peoples, persons with disabilities, and members of visible minorities to submit their applications.
ABOUT AAA CANADA
AAA Canada is an on-site and off-site manufacturing company that offers specialized subcontracting and technical assistance services related to industrial engineering, production, and maintenance processes in the Aerospace, Ground Transportation, and Defense sectors.
Administrative Assistant in Dorval employer: AAA Canada Inc.
AAA Canada is an exceptional employer that prioritizes human potential and fosters a collaborative work culture. With competitive salaries, comprehensive benefits, and a strong focus on professional development, employees are empowered to grow their careers while contributing to significant projects in the Canadian aerospace industry. The supportive environment encourages innovation and teamwork, making it an ideal place for those seeking meaningful and rewarding employment.
