Architectural Project Coordinator/Designer in Toronto

Influenced by the wealth of international cultures that thrives in one of North America’s most vibrant and diverse cities, the GTA region is at the forefront of architectural design. Our team specializes in the design of world-class transportation facilities and sports and entertainment venues. The central hub of Toronto’s office brings together innovation, creativity, and a commitment to architectural excellence. The team is dedicated to shaping the urban and suburban landscapes throughout the Greater Toronto Area. Our region delivers exceptional design solutions that elevate functionality and create spaces that inspire, engage, and bring people together.

Responsibilities

• Assist the project management team with the delivery and administration of projects.
• Scheduling, recording, reviewing and distributing meeting minutes.
• Assisting with the formatting, review and collection of content for project plans and reports.
• Collecting and organizing project documentation, project folders, and deliverables.
• Coordination, and distribution of client and stakeholder communications.
• Assisting with the execution of subconsultant agreements, and client invoicing.
• Collaborate with internal team and external stakeholders to lead and coordinate timely, high-quality, and competitive proposals in response to RFPs.
• Prepare proposal qualification material and coordinate graphic and layout design for proposals that align with evaluation criteria and submission compliance.
• Monitor procurement websites and media for RFPs and future opportunities.
• Build and maintain relationships with sub-consultants, contractors, and industry experts, serving as the primary point of contact for proposal-related questions, deliverables, and requests.
• Manage and update the region’s project data sheets, resumes, and marketing materials.
• Liaise with A49 Communications Lead to ensure local stories, social content, and news are shared.
• Research and coordinate trade shows and conferences, including budgets, attendance, speaking roles, and sponsorships. Prepare trade show and presentation materials.

Qualifications

• Degree in marketing, communications, journalism, public relations, or equivalent experience.
• Strong written and verbal communication skills, including editing and proofreading abilities.
• Experience working in a coordination or administrative capacity as part of a project delivery team is considered an asset.
• Experience in writing and storytelling.
• Understanding of graphic design principles and use of Adobe Creative suite is preferred.
• Proficient with Microsoft 365 and scheduling software (MS Project).
• Previous experience in engineering, architectural, or professional services firms is considered an asset.
• Knowledge and experience with Microsoft project is considered an asset.
• CAPM or PMP Certification is considered an asset.

Compensation

• AB, BC, NT, NU, SK & YT: $69,700 - 92,300
• MB & ON: $63,600 - 87,500
• NB, NL, NS, PE & QC: $62,900 - 83,600

About Us

Architecture49 is a growing firm with promising career opportunities for talented people. Our offices, situated from coast to coast across Canada, house a diverse and accomplished group of architects, interior designers, technologists, landscape architects, and support staff, and we are always looking for new people to enrich our team. At A49, we foster friendly, open working environments where employees can thrive in a culture that values collaboration. We seek meaningful projects where we can build on our focused expertise and impact the communities in which we work. We strive to build strong relationships with clients and colleagues. We recognize the quality, motivation and commitment of our employees and celebrate their achievements.

Our offices have strong regional legacies, yet we are also a forward-thinking national firm focused on creativity, initiative, quality, sustainability and social responsibility. That sense of social responsibility extends to our employees and the community we serve.

Inclusion and Belonging

At Architecture49, we strive to create inclusive work environments for everyone. We are committed to supporting a workplace where our people are respected, valued, accepted, and are encouraged to reach their full potential. Our employee resource groups (ERGs) help us build a culture of belonging: Black Professional People Network; CIRCLE (Indigenous); VIBE (2SLGBTQIA+); WOW (Women); and the Developing Professionals Network. We are committed to providing equal opportunities and achieving a representative work environment that reflects our people, communities and clients. We encourage people from systemically marginalized groups to apply, including Indigenous Persons, Persons identifying with a disability/ies, 2SLGBTQIA+ Persons, Persons identifying as a visible minority, and Women.

At A49, we take accessibility seriously and accommodations are available on request for candidates taking part in all aspects of the selection process. For accommodation queries/requests please contact: inclusion@architecture49.com.

Architecture49 is committed to Truth and Reconciliation, and to Call to Action #92. We recognize that our practices directly build upon and benefit from the gifts of the earth, and affirm our commitment to continued learning, respect, and ongoing collaboration as we work to engage in decolonization and reconciliation.

Health and Safety

Health and Safety is a core paramount value of A49. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).